Makeni Artistes Union Constitution 2023

TABLE OF CONTENT
CONTENT PAGE NO.
i. Article 1: Preamble, Name, Motto, and Logo of the Union …..1
ii. Article 2: Mission, Vision and Objectives of the Union………2 – 3
iii. Article 3: Membership…………………………….………………………..3 – 4
iv. Article 4: Registration and Monthly Dues…………………….……….4
v. Article 5: Meetings ……………………………………………………………5 – 7
vi. Article 6: Organs of the Union and Functions………………….…7 – 8
vii. Article 7: Executive Members and their duties/functions….9 – 15
viii. Article 8: General Elections……………………….…………….…….15 – 16
ix. Article 9: Campaigning and Voting…………….…………….…….17 – 18
x. Article 10: Sanction/Penalties………………………………………………………………………18
xi. Article 11: By-Laws and Regulations …………………………..………19
xii. Article 12: The Union Seal/Stamp………………….…………..……….19
xiii. Article 13: Amendments………………………..…………………..….…….20
xiv. Article 14: Dissolution ……………………………….…………………….……20
xv. Article 15: Interpretation…………………………………..…………………20
xvi. Article 16: Supremacy of the Constitution…………………………….21
xvii. Article 17: Conclusion and Adoption of the Constitution….….22

ARTICLE -1: PREAMBLE, NAME, MOTTO, AND LOGO OF THE UNION.

SECTION 1: PREAMBLE:

This union was founded on the 12th August 2009 through the inspiration and effort of some senior
artistes and DJ’s within the Makeni environs, who saw the desired need to bring together up and
coming and senior artistes in one-fold in order to speak with one voice. The numerous problems
faced by individual artistes in producing albums, the clash of dates in album launching, to name
but a few, all prompted these patriotic and hard- working individuals to establish this union.
Being an act to replace and repel the 2009 constitution of the Makeni Artistes Union to make
provision for the establishment and operations of a constitution for the Makeni Artistes Union and
other related purposes having a semblance with musical entertainment within Sierra Leone.

SECTION 2: NAME AND ACRONYM:

On the 12th August, 2009, Musical artistes and DJs within Makeni and its environs, after thorough
considerations hereafter, named this union, “Makeni Artistes Union, the acronym shall be
M.A.U”.

SECTION 3: MOTTO

The motto of the union shall be “Many Faces One Motive”

SECTION 4: LOGO

The logo of the union shall be hands holding a mic and a hill at the background:

ARTICLE 2: MISSION, VISION, AIMS AND OBJECTIVES:

SECTION 1: MISSION

Our mission is to engage on musical activities that will reduce poverty levels, restores dignity and
promotes the socioeconomic status of Makeni artistes through professional developments.

SECTION 2: VISION

We want to realize a Makeni where artistes gain their full potentials in musical career and
contribute to the socioeconomic development of their communities.

SECTION 3: AIMS AND OBJECTIVES:

i. To build a union that promotes inclusion, friendship, for all musicians from Makeni, (those
whose music are centered around Makeni, those that were born in Makeni and those
that reside in Makeni).
ii. Seeking the interest of musicians, promote their welfare, and supporting developmental
activities within Makeni and Sierra Leone as a whole.
iii. Collaborating and building partnerships with progressive unions and other
institutions/unions within and outside Sierra Leone.
iv. This union shall be devoid of all political, racial, sex, regional and tribal prejudice.
v. The union shall work in close collaboration with other progressive unions in and out of
Sierra Leone and shall try its best in creating an atmosphere of unionism and partnership
with such unions/bodies.
vi. To bring together (unite) all artistes (up and coming and recognized artistes) hailing within
Makeni and it environ.
vii. To help in promoting up and coming artistes within the district
viii. To end, if not, minimize clashes of album launching dates among artistes
ix. To maintain the rules and regulations which are accepted in any civilized society.
x. To support the development, encouragement and promotion of music both nationally and
internationally.
xi. To support and encourage the participation of female members residing outside Makeni
xii. To organize training workshops and seminars for registered members of the union.
xiii. To seek and maintain friendly relations with individual artistes, unions, associations,
unions connected with or interested in the development of music nationwide.
xiv. To foster and support the nationwide development of music and the dissemination of vital
moral information to members of the union.
xv. To create and enforce a mechanism- whereby disputes within the union members are
resolved amicably.
xvi. To minimize the act of beefing amongst member artistes of the union.
xvii. To foster unity amongst artistes, D.Js, promoters, bloggers and other entertainment groups
or unions.
xviii. To encourage the establishment of fan base and create relationship between the union and
the fans.

ARTICLE 3: MEMBERSHIP:

SECTION I: CRITERIA

i. Membership is opened to all Artistes (Up-coming and Recognized) who meet the demands
of the union and abides by the rules which govern the union.
ii. A member can only be full member when he/she pays his/her registration fee and monthly
dues.
iii. A member must be mentally ok and on sound mind to make self-decision.
iv. One tends to lose his/her membership from the union when that individual fails to pay
his/her dues for a consecutive period of six (6) months without valid excuse/reason (s).
v. Applications for membership shall be on a form approved by the Executive Committee
after conducting a background check and recommendation. It shall be accompanied by a
fee that shall be determined by the Executive Committee from time to time.
vi. The union will seek the general welfare of its members. However, only paid up welfare
contributors will be given special welfare support according to levels of contribution.

SECTION II: DISQUALIFICATION OF MEMBERSHIP

i. The union reserves the right to suspend or revoke membership registration when it deems fit
for the purpose of this constitution and by-laws and act contrary to the provisions of same.
ii. A registered member shall cease to be a member of the Makeni Artistes Union on the
following:

a. Upon personal resignation of membership
b. Upon the declaration of a member by the appropriate body to be lunatic or unsound mind,
convict, or any other abnormal status.
c. If he/she is found not to possess relevant documents proving him to be a legitimate member
of the union or does not meet the conditions of becoming a member.
d. Unreasonable and persistent failure to pay membership for a period of six (6) months.
e. Misconduct of behavior contrary to this constitution or by-laws.

ARTICLE 4: REGISTRATION AND MONTHLY DUES

i. A registration of One Hundred Leones (NLE 100.00) shall be paid by all members on the
day of registration into the union’s bank account at the Sierra Leone Commercial Bank to
the following bank entails:
Account Name: Makeni Artiste Union. Account Number: 003006089049112101
ii. Registration fee is non-refundable when one desires to leave the union.
iii. Registration commences from the month of October 2009.
iv. The sum of Ten Leones (NLE 10.00) shall be paid as a monthly dues/subscription
individually. This is subject to review when necessary.
v. The provision of monthly due cards in which duly paid months and years shall be
registered.
vi. The provision of Identity Cards for duly registered and paid-up members shall be made.
The sum to be paid for I.D Cards shall be determined by the Executive Body of the Union.
vii. Monthly due Cards shall be provided with the inscription “Makeni Artistes Union Monthly
Due Card”.

ARTICLE 5: MEETINGS

There shall be the following types of meetings held in the union:

  1. Executive Meetings
  2. Emergency Meetings
  3. Committee Meetings
  4. General Meetings

SECTION 1: EXECUTIVE MEETINGS

This shall be called by the President or Secretary General to discuss issues relating to the
development of the union. Members and progress review meetings shall be held every end of the
month to obtain relevant information regarding day-to-day implementation of the union activities,
generate models, recommendations for bettering the union. These monthly meetings shall also be
used as feedback meetings on member’s welfare. Shall be conducted purposely to review progress
of the union, draft and review policies, review member’s performance, formulate and pass
decisions in line with entire execution of the union’s mandate. Simple majority can form a quorum
and pass resolution.

SECTION II: EMERGENCY MEETINGS

Emergency meetings shall also be expected at all times as situations may dictate. Simple majority
can form a quorum and pass resolution. Only the President has the sole right to summon such
meeting or instructed someone within the executive to do so.

SECTION III: COMMITTEE MEETINGS

a) The quorum for a meeting shall be all committee heads and its constituents
b) The committee shall give updates to constituent members.
c) All committee members shall be given at least three-day notice of a meeting unless it is
deemed an emergency meeting.
d) Technical matters are discussed at this meeting including information sharing and lesson
learnt.

SECTION IV: GENERAL MEETINGS

There shall be a general meeting every three month (Last Saturday) where policies of the union
shall be reviewed and way forward discussed. Every last Saturday in the quarter, shall conduct a

reflection meeting that will bring together members to review the progress of the union, policy
issues, financing, joint planning and other issues that may require a collective decision.
NOTE: The Secretary General’s Office shall convene Executive and General Meetings on the
advice of the President by giving at least a week notice and shall take minutes of all members and
general meetings. At each meeting, every committee head in charge will be asked to provide a
written document indicating programs, progress, outstanding events, proposed income and
expenditure and details of any problems or disciplinary issues. The Secretary General should
provide a report to keep the committee informed in relation to all appropriate correspondences.
The Financial Secretary should provide a detailed financial statement of the union. Minutes of the
Committee will be circulated to Committee members. Annual reports about the activities of the
union shall be presented at such meetings.
Voting: Voting for decision making at every membership meeting, shall be done with the raising
of hand and the issues with the highest vote shall be accepted. In the case of tie between issues,
the President of the union or anyone acting as President shall be declared the winner.
Quorum: A quorum shall consist of at least ¾ majority of its membership present at a meeting.
At all meetings of the Technical Committee, seven (7) members thereof shall form a QUORUM,
provided that if after the expiration of thirty (30) minutes from the time appointed for the meeting
a quorum be not formed, the meeting shall stand adjourned until the following week at the same
place and the same hour when the members then present shall form a quorum.

RESOLUTIONS ON MEETINGS

i. All Executive members are to attend meetings regularly (at least twice per month). Any
member who fails to attend two consecutive meetings without valid reason shall face
disciplinary action to be determined by the Executive Committee.
ii. The Executive Committee shall preside in all general meetings. In such meetings, issues
affecting the Union and the way forward shall be discussed and nothing else.
iii. A general meeting for all registered and paid-up members shall behold at least once in
every quarter (The last Saturday of every quarter at 4:00 PM at the Union’s office).
iv. An attendance book /shall be provided in which attendance roll calls shall be made in all
general meetings.
v. Any member who absents him/herself on two consecutive meetings without valid excuse
shall face disciplinary action to be determined by the Executive body.
vi. At least 3/4th of the Executive shall form a quorum especially in area of decision making
and therefore the decision taken by this quorum shall be the voice of the house. The same
thing is applied in the case of general meetings.

ARTICLE 6: ORGANS OF THE UNION AND FUNCTIONS

MAU shall comprise;

  1. The Advisory Committee
  2. The Executive
  3. The Elders Council
  4. General Assembly

SECTION I: THE ADVISORY COMMITTEE

There shall be an Advisory Committee that shall comprise of (10) ten members including the
secretary who is a non- voting member who doubles as the President of the Union. The Executive
can also fix the minimum and maximum number of advisers that are selected from reputable
unions/institution and individuals within the society that believe in the aims/objectives, Vision and
Mission of the union. There shall be a chairman and the Secretary shall be the President and any
nine (9) as prescribed above. Decisions of the committee shall be taken by a simple majority vote
of the members of the committee present at a meeting. The Tenure of office of a committee
member is three years subject to re-appointment further three years only. Member (s) losing place
on the committee shall be replaced by equally reputable member of the community.

SECTION II: THE EXECUTIVE

There shall be an executive team comprising the President, Vice President, Secretary General,
Assistant Secretary General, Financial Secretary, Deputy Financial Secretary, Organizing
Secretary. Deputy Organizing Secretary, Public Relations Officer 1, Public Relations Officer 2,
Auditors (3), Chief Whip, Deputy Whip, Welfare Officers (3), Monitoring and Evaluation Officer,
Deputy Monitoring and Evaluation Officer, Information Technology Officer, Deputy Information
Technology Officer and Ambassadors (The number is to be determined by the executive). The
team shall be responsible for the day – to – day running of the union. Each executive member
shall be given an appointment letter. Only the President shall be voted for and he has the sole right
to appoint the rest of his/her executive.

SECTION III: ELDERS COUNCIL

COMPOSITION AND REQUIREMENTS

i. All veteran musicians that have been supportive to the union overtime.
ii. All ex-presidents and ex-vice presidents.
iii. Must meet their financial commitments as described by the constitution.

MANDATE

i. Serve as an oversight committee to the union
ii. Can sermon the President to discuss important issues regarding his/her governance
(especially when they believe the constitution of the union has been violated).
iii. Ensures that all ex-presidents are well respected and recognized in all union gatherings and
events.
iv. Works in collaboration with the electoral committee in conducting the union’s elections.
v. Serve as an auxiliary to the executive body.

SECTION IV: GENERAL ASSEMBLY

The general assembly refers to the general membership of the Makeni Artistes Union. It provides
a unique forum for the discussion of specific and relevant issues through a defined agenda. The
general assembly of the Makeni Artiste Union meet once in every three months and each member
is entitled to a single vote.

ARTICLE 7: EXECUTIVE MEMBERS AND THEIR DUTIES/FUNCTIONS

SECTION 1: THE EXECUTIVE

The Executive Committee of Makeni Artistes Union shall comprise of:
i. The President
ii. The Vice President
iii. The Secretary General
iv. Assistant Secretary General
v. Financial Secretary
vi. Deputy Financial Secretary
vii. Organizing Secretary
viii. Deputy Organizing Secretary
ix. Public Relations Officer 1
x. Public Relations Officer 2
xi. Auditors (3)
xii. Advisers
xiii. Chief Whip
xiv. Deputy Whip
xv. Welfare Officers (3)
xvi. Monitoring and Evaluation Officer
xvii. Deputy Monitoring and Evaluation Officer
xviii. Information Technology Officer
xix. Deputy Information Technology Officer
xx. Ambassadors (The number is to be determined by the executive)

SECTION II: THEIR DUTIES/FUNCTIONS

THE PRESIDENT

i. Shall preside over all meetings of the Union (i.e Emergency, General and Executive
meetings).
ii. Shall represent the Union in and out of Makeni City and beyond Sierra Leone.
iii. Shall negotiate or oversee the negotiation of all major contracts on behalf of the M.A.U.
iv. Shall pursue decision made in meetings.
v. Shall make executive appointments and form committees as deemed necessary.
vi. Shall supervise all executive members.
vii. Shall delegate duties to members subject to the approval of the Executive committee.
viii. Shall ensure the implementation of the mandate of the Executive and shall report to its
members during general meetings.
ix. Shall liaise between members and outside bodies.
x. Shall have the power to suspend any member of the union within a given period of time
or indefinitely subject to the approval of the Executive and advice from the Advisory
Committee.
xi. Shall control the overall activities of the union
xii. The President has the mandate to reshuffle positions within the Executive when he/she
observes the executive member could perform better in another office than the
previous.
xiii. Shall be the chairperson of the Organizing Committee.
xiv. Can appoint any Executive Official or member to represent the Union at any function
e.g. Workshops, meetings Radio discussion etc.
xv. Shall have veto power in terms of reaching controversial decisions for the best interest
of the union.
xvi. Shall be signatory to all monies received and issued out and shall be the principal
signatory to the union’s bank account.

THE VICE PRESIDENT

i. Shall perform the functions of the President delegated to him/her by the president.
ii. Shall act as President in the absence of the president
iii. Shall supervise all committees appointed by the president
iv. Shall monitor all activities and functions of executive officials’ subject to the approval
of the president.

THE SECRETARY GENERAL

i. Shall establish basic administrative procedures.
ii. Shall deal with correspondences/ project write- ups.
iii. Shall maintain a filing system for incoming, outgoing mails and reports.
iv. Shall prepare rooms for meetings and take down minutes.
v. Shall write and reply to correspondences.
vi. Shall prepare the agenda for meetings in consultation with the president
vii. Shall preside over meetings in the absence of the President and Vice President
viii. Shall serve as a signatory to the union’s account

THE ASSISTANT SECRETARY GENERAL

i. Shall perform the functions of the Secretary General delegated to him/her by the
Secretary General
ii. Shall act as Secretary when the Secretary is absent
iii. Shall perform any other functions delegated to him/her by the president subject to the
approval of the executive

THE FINANCIAL SECRETARY

i. Shall collect, record and filed bank slips of all monies paid by members (Registration
and monthly dues)
ii. Shall collect and issue receipts on behalf of the Union.
iii. Shall present financial reports to appropriate meetings and Auditors when the need
arises.
iv. Shall keep up-to-date records of all financial transactions of the Union
v. Shall be a signatory to the Union’s account.
vi. Shall ensure the full implementation of the union’s financial policy.
vii. Shall deposit all monies received on behalf of the union in to the union’s account.
viii. Shall prepare the Annual Budget of the Union
ix. Shall do all financial transactions approved by the Executive.
x. Shall present financial reports when the need arises.

DEPUTY FINANCIAL SECRETARY

i. Shall perform the functions of the Financial Secretary delegated to him/her by the
Financial Secretary.
ii. Shall act as Financial Secretary when the Financial Secretary is absent
MAKENI ARTISTES UNION CONSTITUTION 2023
12
iii. Shall perform any other functions delegated to him/her by the president subject to the
approval of the executive

THE ORGANISING SECRETARY

i. Shall be the sole coordinator of all social activities of the Union endorsed by the
President
ii. Shall be responsible for designing means of organizing social activities within the
union.
iii. Shall sell the aims and aspirations of the union with the aim of soliciting funds and
sponsorships.
iv. Shall liaise between the union and individual artistes intending to launch their albums
or any other performances to create smooth and peaceful atmosphere of friendship and
successful programs.

DEPUTY ORGANISING SECRETARY

i. Shall perform the roles of the Organizing Secretary in his/her absent
ii. Shall support the organizing committee in their works.
iii. Shall perform any other functions delegated to him/her by the president subject to the
approval of the executive

THE PUBLIC RELATIONS OFFICER 1

i. Shall be the head of communications for the union
ii. Shall inform the public about activities of the union
iii. Shall address press conferences, radio discussion programs, print media, etc. and
defend the activities of the union.
iv. Shall articulate the union views to outside groups, individuals and the media.
v. Shall coordinate performances for all union activities.

THE PUBLIC RELATION OFFICER 2

i. Shall execute functions delegated to him/her by the P.R.O. 1 and the executive
ii. Shall do the functions of the P.R.O.1 listed above in the absence of the P.RO.1

AUDITORS

i. Shall be responsible in maintaining perfect decorum during meetings, and to see that the
order of the agenda of any meeting is observed accordingly
ii. Shall be the chairperson of the disciplinary committee.
iii. Shall levy fines to members who may fail to comply with the rules and regulations of the
union, especially during meetings.
iv. Shall submit lists of fines members to the financial secretary and to see that such fines
levied are paid directly to the financial secretary or the union’s bank account and within
the given period.
v. Shall liaise with the advisory committee with regards to implementing penalties/ sanctions.
vi. Shall forward names of continuous trouble-shooters to the President for the attention of
the Executive, and for final implementation of sanction(s)
vii. Shall work in direct collaboration with the President with regards to decision-making and
levying of fines

DEPUTY WHIP

i. Shall perform all the functions of the Chief Whip in his/her absence.
ii. Shall support the Chief Whip in executing his/her duties.
iii. Shall perform all functions directed by the Chief Whip and the President.

WELFARE OFFICERS (3)

i. Can offer help and guidance to anyone affected by personal, domestic or work-related
problems.
ii. Help to coordinate in raising funds for welfare purposes.
iii. Provide practical support to legal union members following bereavement, illness,
marriages etc.

MONITORING AND EVALUATION OFFICER

i. Shall receive and filed application letters for event dates from union members and
communicate with general membership to avoid rivalry.
ii. Shall monitor and evaluate union activities.
iii. Shall prepare comprehensive report for every union activity.

DEPUTY MONITORING AND EVALUATION OFFICER

i. Shall perform the duties of the Monitoring and Evaluation Officer in his/her absence.
ii. Shall work in hand to support the Monitoring Evaluation Officer to ensure the proper
running of the office.
iii. Shall perform other duties as instructed by the M&E Officer or the President.

AMBASSADORS (THE NUMBER IS TO BE DETERMINED BY THE EXECUTIVE)

i. The Chief Ambassador shall oversee the activities of all the other ambassadors.
ii. Shall represent the President in their different sectors, cities or countries.
iii. Shall negotiate on behalf of the union for all union activities within their operational areas.

INFORMATION TECHNOLOGY OFFICER

i. Shall responsible for the generation and management all software data for the union.
ii. Shall be in charge of all union social media handles, supervised by the president.
iii. Shall perform other duties as assigned by the President.

DEPUTY INFORMATION TECHNOLOGY OFFICER

i. Shall perform the functions of the I.T Officer in his/her absence.
ii. Shall support the I.T Officer in all his/her work

SECTION III: REPLACEMENT OF EXECUTIVE MEMBER

In an event of resignation, deceased, sacked, serious illness, or incapability of an executive member
to perform his/her executive functions, the president shall appoint a committee member within the
union after a consultation with existing executive committee and advisory board.

ARTICLE 8: GENERAL ELECTIONS

SECTION 1: RESOLUTIONS

i. General elections shall be made once every three (3) years for the position of presidency only.
ii. The sitting President must announce election date two (2) months to the election.
iii. All out-going Executive members shall present their reports during a handing over
ceremony after which questions shall be asked on a later date.
iv. Any person convicted of any crime shall not hold any position in the union
v. Each candidate shall have at least one (1) nominator during a general meeting. The
nomination must be seconded by at least one (1) legal member of the union during the
meeting.
vi. The winner must have simple major voters present at the elections
vii. Members can only be eligible to vote after fulfilling their financial commitment with
the union (that is monthly contributions paid at least 2 year per term).
viii. Legal members must have three songs; at least one recognized song and/or be
recognized within the municipality of Makeni before eligible to vote.
ix. Other recognized bodies, unions, associations, and the media shall be invited by the
M.A.U. to serve as observers during election.
x. The incoming executive shall assume office a month after the election.

SECTION II: COMPOSITION OF ELECTORAL COMMITTEE

i. The president shall appoint a Chief Electoral Commissioner who will work in
collaboration with the Electoral Commission of Sierra Leone EC-SL.
ii. Veteran Artistes, DJ’s and other personalities who have assisted in promoting the union
are eligible to serve in the electoral commission.
iii. The electoral committee shall comprise of a three-man panel, none of whom shall be a
voting member. No active Artist shall serve in the commission. This panel shall establish
the roster of eligible voters, adjudicates all issues regarding credentials, supervise the
election process, conduct the elections and declare the winner.

SECTION III: PRESIDENTIAL CRITERIA

i. Any interested aspirant for the position of presidency must declare in writing to the
Chief Electoral Commissioner his/her intention at least a month before elections with
the sum of Two Thousand New Leones (NLE 2,000.00)
i. The Chief Electoral Commissioner shall issue nomination forms to aspirants that
should be completed and returned to the C.E.C within three days. The money is nonrefundable.
ii. Candidates aspiring for the presidency of the union must have met all their financial
commitment with the union i.e monthly dues, fines etc.
iii. Aspirants vying for the position of president must have served the union for at least a
period of five years.
iv. Aspirants vying for presidential position must have recorded and launched at least four
(4) studio albums and a copy of each album must be presented to the electoral
committee for vetting.
v. Aspirants vying for presidential position must have at least one national hit song.
vi. All presidential candidates must have a clean track record with the police and the laws
of Sierra Leone.
vii. All presidential aspirants must have completed at least Senior Secondary School (Must
have attempted the West African Senior Schools Certificate Examination – WASSCE).
viii. Presidential aspirants must present their manifestoes after which delegates shall discuss
them.

ARTICLE 9: CAMPAIGNING & VOTING

i. Aspirants shall campaign when the electoral ban is lifted. However, campaign shall be
violent free.
ii. Campaign schedule will be prepared and announced by the electoral committee to
avoid clash.
iii. Each aspirant must have his/her separate date for campaign without the interference of
the other aspirant(s).
iv. There shall be Presidential debate within the last week to the election moderated by a
competent independent person.

SECTION II: VOTING PROCEDURES

i. Voting shall be done by secret ballot
ii. There shall be no voting by proxy.
iii. No individual (Artiste) shall vote twice.
iv. All matters shall be decided by absolute majority vote of the present, eligible voters.
v. Ballot papers are to be printed and stamped by the commission with aspirant faces and
symbols on it.
vi. Results shall be counted openly and then announced by the Chief Electoral
Commissioner.
vii. If there is a tie, the election procedure will continue until there is a winner.
viii. All vote totals shall be recorded in the minutes of the meeting. After each round of
voting, all ballot papers shall be destroyed immediately
ix. All voters must produce a valid Makeni Artiste Union Identification Card with a name
matched on the voters register to the electoral commission for proper identification
before allowed to vote.
x. In case of missing Identification Cards, individuals must contact the incumbent
executive to get an authentic document before the election date.
xi. The sitting executive must handover the comprehensive and authentic data base to
ECSL/Elections Committee before elections.
xii. The electoral commissioner and committee has the mandate to look into issues raised
by members with regards their voting rights, malpractice etc.
xiii. No candidate shall be declared to have won an election without receiving majority of
the ballot cast for the position in question.

ARTICLE 10: SANCTIONS/PENALTIES

i. Absenteeism for a meeting without a valid excuse will lead to a fine of Five Leones
(Le5.00).
ii. Absenting continuously from union meetings without valid excuse will lead to further
punishment determined by the executive.
iii. Use of vulgar/abuse language within the Union’s meetings a fine of Fifty Leones
(Le50.00) and will be paid by defaulters during the next meeting or will be suspended.
iv. Violating any of the dictates of this constitution and bye-laws, defaulters shall be asked
to pay a fine or be penalized. A punishment or fine will be determined by the executive
committee.
v. Application letters for launching and other musical activities must be directed to the
office of the Monitoring and Evaluation Officer and copy the President and the
Secretary General. Failure to observe this procedure will lead to disapproval of activity
or program. Such letter should reach the appropriate union stakeholders at least a month
to the launching or show date. Application for launching and other performances will
be treated on a first come, first serve bases. Receipt of booking must be presented with
a letter.

ARTICLE 11: BY-LAWS AND REGULATIONS

i. The dues, donations, and all other contributions made to the union shall not be refunded
upon personal resignation or disqualification from membership.
ii. The use of offensive provocation or abuse is prohibited
iii. Unnecessary arguments that will disrupt a meeting are not permitted
iv. A member shall be expelled or fine on the following:
a. Persistent misbehavior
b. Violates the constitution
c. Misappropriation of union funds
d. Using union name to solicit funds for personal purpose
v. The executive must have the willingness to settle conflicts amongst members whether
within or outside the confines of the union.
vi. Members within the union shall:
a. Respect the image of the union during meetings and outside public gatherings.
b. Regard themselves as useful representatives of the union
c. Respect the views and opinions of others
d. Seek the interest of the union at all times.
e. Shall not allow personal interest to serve as a barrier towards the goals of the union.
vii. Registered members and monthly subscribers shall first be considered in case of available
opportunities/benefits.
a. Financial support for burials
b. Marriages and sick artistes shall be made available for only committed artistes.
However, the situation of the illness shall be assessed before endorsement.

ARTICLE 12: THE UNION SEAL/STAMP

i. There shall be a seal/stamp for the union which design shall be approved by the Executive
Committee.
ii. The seal/stamp shall be kept by the Secretary General of the union and shall be used by the
Executive Committee to authenticate the official documents of the union or documents to
which the union is party by its duly authorized officer(s).
iii. There shall be both Presidential and Finance Officer Stamp which shall only be limited to
their respective offices.

ARTICLE 13: AMENDMENTS

i. A member wishing to propose any amendment to this constitution shall give notice of such
proposal by sending it to the Secretary General of the Union at least two months before a
general meeting. The member must give a valid reason which must be for the development
of the union.
ii. On receipt of such proposal, the Secretary General shall circulate copies of the same to all
members.
iii. An amendment shall be affected by a majority vote of two thirds of the members present
but entitled to vote.

ARTICLE 14: DISSOLUTION

i. In the event of an admission that the objectives of the union have failed to be attained by
two thirds of the registered members, any member may upon such a basis move a motion
of dissolution during General Meeting.
ii. Subject to the provisions of this Constitution, the matter of dissolution shall only be
affected if the motion is duly debated and carried by three quarters of the registered
members provided that the proposal to move such a motion shall have been included on
the agenda.
iii. In the event of dissolution and after settlement of the liabilities of the union, the general
members shall appoint a caretaker committee to dispose off the assets of the union in a
manner to be determined by the simple majority of the voting members.

ARTICLE 15: INTERPRETATION

i. Any dispute arising out of the interpretation of this constitution that may fail to be settled
by the Executive Committee or the assembly shall be referred to a group of five competent
and eminent persons to be appointed by the President.
ii. In this constitution unless the context otherwise requires, any references to the male sex
includes the female sex.
We the members of the Makeni Artistes Union do hereby adopt this Constitution and agree to be
bound by the terms contained herein above by endorsing on our respective names and titles.

ARTICLE 16: SUPREMACY OF THE CONSTITUTION

i. This Constitution shall supersede any other document that regulates the conduct of
members.
ii. This Constitution shall bind the executive and all other structures established by M.A.U
whether under this Constitution or any document purporting to confer such authority.

ARTICLE 17: CONCLUSION AND ADOPTION OF CONSTITUTION

This constitution has been duly read and adopted on this 3rd day of September, 2023 by a resolution
of the governing executive whose signatures appear below.

SIGNATORIES:

Leave a Reply

Your email address will not be published. Required fields are marked *

Scan the code